The Importance of a Professional Janitorial Contract for Your Westchester Property
- Westchester Cleaning Services, LLC
- Sep 6
- 3 min read
Updated: Sep 26
Managing a condominium, co-op, or commercial property in Westchester County comes with many responsibilities. One of the most critical is ensuring that your buildings remain clean, safe, and presentable for residents, tenants, and visitors. That’s where a professional janitorial contract comes in.
At Westchester Cleaning Services, we work with property managers and boards across Westchester County to provide reliable, long-term janitorial solutions. If you’re considering a new cleaning partner, here’s what you should expect from a professional contract.
1. Clear Scope of Work
A solid janitorial contract should detail exactly what services are included. This may cover:
Lobby and common area cleaning
Hallways, elevators, and stairwells
Restrooms and shared amenities
Trash removal and recycling
Specialty services such as floor care and waxing
The scope should also outline what falls outside of routine cleaning. For example, deep carpet cleaning or post-construction cleanup should be specified.
2. Flexible Scheduling
Every property is different. Your contract should include flexible scheduling options such as:
Daily, weekly, or bi-weekly cleaning
Evening or weekend availability
Seasonal adjustments (e.g., more lobby cleanings during winter)
A professional janitorial partner adapts to your building’s needs. You should not have to adjust your schedule to fit theirs.
3. Transparent Pricing
Property managers should never face surprise fees. A janitorial contract should provide:
Flat monthly rates or clear hourly pricing
Options for add-on services (like floor care or emergency cleanups)
Transparent billing cycles and payment terms
This clarity helps you budget effectively and avoid unexpected costs.
4. Staffing and Accountability
Professional cleaning services should guarantee:
Trained, uniformed staff
Background checks and insurance coverage
A point of contact for accountability
Consistent staffing (so you aren’t introducing new cleaners every week)
Having a reliable team is crucial for maintaining cleanliness and trust.
5. Safety, Compliance & Insurance
Your contract should include proof of:
Liability insurance
Workers’ compensation
Safety procedures and OSHA compliance
Eco-friendly product options if required by the board
This ensures that your property is in good hands and compliant with regulations.
6. Performance Reviews and Inspections
The best contracts include regular inspections and performance reviews. This ensures quality standards are met. It also gives property managers a chance to provide feedback or adjust services as needed.
Why This Matters for Westchester Property Managers
Whether you’re overseeing a condominium in White Plains, a co-op in Yonkers, or a multi-tenant building in New Rochelle, a professional janitorial contract ensures your property remains clean, welcoming, and safe.
At Westchester Cleaning Services, we’ve partnered with property managers across the county for more than a decade. Our contracts are designed to be clear, flexible, and built around your building’s unique needs.
FAQ: Janitorial Contracts
Q: Can a janitorial contract include emergency cleaning?
A: Yes. Many property managers add provisions for emergencies such as floods, spills, or unexpected inspections.
Q: What if my building only needs cleaning twice a week?
A: Flexible contracts allow you to scale services to your building’s usage and budget.
Q: How long should a contract last?
A: Most property managers prefer annual contracts with renewal options. However, shorter terms are possible for new clients.
If you’re a property manager looking for a reliable janitorial partner in Westchester County, we’d be happy to help. Our contracts are designed to keep your property spotless and stress-free.
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